Comfort Cooling for Your Next Corporate Event
Corporate event planners have a million things on their plate as they begin setup. There is planning for the speaker and his or her accommodations. There is arranging catering and making sure that there is an option for everyone – do you know how many gluten-free raw vegans there seem to be nowadays? There is making sure parking is square, and marketing is done to bring press in the door too. With so many things going on, it could be very easy to forget one of the most important aspects of any corporate event: making sure your guests are comfortable.
Now that we’re right in the thick of summer, it’s a good time to talk about comfort cooling and why it’s so important for any corporate event. You can have the best presentations and fantastic food, but if your guests are fanning themselves the entire time, the only thing they’ll take from the event was how hot it was. If you’re planning a corporate event and part of the day will be spent outside, you will need to have a game plan in place so your guests aren’t sweating the entire time.
The Case for Renting Your Cooling Equipment
Let’s face it: unless your business has numerous corporate events each year, you probably won’t have the cooling equipment on hand to meet the demands of the event. It is very easy to see temperatures above ninety this time of year. Do you want to put your event at risk with inferior equipment that you purchase at the last minute?
Depending on the event and its setup, you might need numerous pieces of cooling equipment to get the job done right. You might want to rent a large industrial air conditioner if the event will be held indoors in an auditorium or some other large room where a lot of people will be all at once. For events outside, portable air conditioners might make the most sense.
In one event for the LPGA, Carrier Rental Systems technicians were asked to design cooling systems for each tent. This required not only portable air conditioners and heaters for cooler evenings, but generators as well. The technicians had to design a separate cooling system for each tent as they were of different sizes and design. They were able to accomplish these goals and the LPGA event was success as guests talked about the LPGA and not the weather.
That is the final point that should be considered. Comfort cooling is not a one size fits all solution. Each scenario will require different types of cooling equipment and plans, so it’s best to leave it to the professionals. In addition to that, if something goes wrong, rental technicians can troubleshoot the issue so the event can continue without interruption.
You are putting so much time and effort in planning the big corporate event. Comfort cooling shouldn’t be an afterthought. As you plan the itinerary, marketing, and more, be sure to contact the professionals at Carrier Rental Systems to assess your situation and come up with a customized solution that best fits your needs.